HELD AUGUST 22, 2018
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers and John Starcher. Dave Redett was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Chief Casey Joy, Police Chaplain Fr. Andrew Bartek and Zoning Administrator Bob Hruska.
Visitor in attendance was State Representative Steve Arndt.
VOTE TO EXCUSE MAYOR BIRD FROM THE OCTOBER 10 MEETING – Mr. Starcher moved to excuse Mayor Jacqueline Bird from the October 10, 2018 regular meeting. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Council unanimously approved Minutes of the August 8, 2018 regular meeting.
STATE REPRESENTATIVE STEVE ARNDT – GENERAL UPDATE – State Representative Steve Arndt was present to give Council a general update on the status of a number of House Bills. Rep. Arndt asked for letters of support for one in particular, HB415 that provides additional funding to local governments from 50% of unappropriated, excess state funds at the end of each calendar year. This bill passed the House and is now under consideration in the Senate.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 5-2018 – An Ordinance Revising the Village of Marblehead Ordinance to Update the Zoning Fees and Subdivision Fees. This was the third and final reading.
Motion to adopt Ordinance No. 5-2018 made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 7-2018 – An Ordinance Amending Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2018 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 7-2018 made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. RESOLUTION NO. 5-2018 – Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 5-2018 made by Mr. Dorko and seconded by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird reported the Solicitor did send the notification letter to Mr. Mark Cole in regards to the pipe buried in the mulch at his tree diverting surface water onto Erie St. and adding to the erosion at that particular spot. The Street Committee reported this concern with recent inspections and evaluating future paving projects. Erie Street is on the Street Repaving List as it is becoming poor in condition from years of normal usage.
The letter stated no action was required at this time by Mr. Cole. However in the future if Erie St. were repaved with a storm sewer installed, Mr. Cole would be asked to tie into the system. If a storm sewer were not put in place at that time of repaving, Mr. Cole would then need to refrain from diverting surface water onto the newly paved Erie Street.
Mayor Bird reported she received a phone call from Mark Cole indicating he received the letter from Mr. Barney and that the village is suing him for water coming off his driveway into Erie Street.
Mayor Bird informed Mr. Cole he was not being sued by the village and was unsure how he came to that conclusion as Administration has a copy of the letter. Mayor Bird reviewed the content of the letter with Mr. Cole informing him the issue was not water from his driveway, but the pipe in his mulch running surface water onto that particular spot of the road adding to erosion in that area. It was equally noted with Mr. Cole the street overall has many years of wear and tear from normal usage. The goal however is to preserve all areas of the road once repaving is done. Mr. Cole reported he was glad to know about the pipe issue, as he would be calling Mr. Barney. Once again, Mr. Cole was informed no action is necessary, this was just a heads up for the future once the repaving takes place.
The next day, Mayor Bird reported she observed Mr. Cole’s father, Rodney Cole walking around the top of Erie St. spray painting small marks on various spots of the road. Mr. R. Cole reported he talked to his son and was looking over the situation as water erosion is in various spots of the road. Mr. R. Cole reported he put the 2 inch pipe near the tree for his son and if he blocks it, those above the hill and wall would be flooded. Mayor Bird informed Mr. R. Cole of the letter content and no need for current action. The letter was a notification for the future once paving takes place and a potential storm sewer in place. At that time, his son would be asked to tap in or divert this surface water if no storm sewer is installed. Mr. R. Cole reported that was not his understanding from his son via the Solicitor’s letter. Mayor Bird asked if he read the letter and reported he had not. Mayor Bird suggested he review the letter as written. Mr. R. Cole reported he attempted to contact Pres.Pro Tem Starcher to review the situation. Mayor Bird directed Mr. R. Cole to contact the Street Commissioner Bryan Lucas directly and provided his work schedule. Mayor Bird reported she made the Solicitor, Street Commissioner, Pres. Starcher and the Chairman of the Street Committee, Councilman Duane Myers aware, but wanted all of council to be informed and up to date in the event they were contacted.
At this time, the 105 Erie Street issue is considered addressed with the notification letter. At this time, no further action is required until Erie Street is repaved in the future.
Center Street/Lilacs
Mayor Bird reported the Lilacs at Center Street would be trimmed after the Labor Day Holiday. B. Lucas and his staff will handle.
Open Police Position
The Police Department has an open position with the recent resignation of Sgt. Loren Welch. Sgt. Welch has accepted a Crime Prevention Officer position with Oak Harbor School System.
Mayor Bird noted Sgt. Welch was 8 years with the village and was an asset to the department. Mayor Bird thanked Sgt. Welch for his dedication to the village and wished him well in his future endeavors.
At this time, Chief Joy has received various applications of interest in the open position. The position being filled will be that of Patrolman. Chief Joy will review the applications and schedule 1st Interviews. After he conducts 1st Interviews, those selected candidates will have a 2nd Interview conducted. Chief Joy has requested Council Representation at these 2nd Interviews. Mayor Bird appointed Councilwoman Kukay and Councilman Dorko, both of the Safety Committee to assist in these 2nd Interviews.
Upon completion of the interviews, Chief Joy will review the information with Mayor Bird and make a recommendation for council approval.
Chief Joy will be in contacted Councilwoman Kukay and Councilman Dorko in regards to scheduling 2nd Interviews and will keep Mayor Bird and Fiscal Officer Sowers informed of the process.
Boytim’s Curve Sidewalk
Solicitor Barney is in the works of preparing a letter to be sent to the property owner at Boytim’s Curve on sidewalk replacement. B. Lucas has been assisting J. Barney with information. Mr. Barney will include ODOT specifications for sidewalk construction.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko gave a brief report on the August 14 BPA meeting. Board members approved an emergency spending policy needs to be approved by Council before it can be inserted into the updated Contingency Plan. This policy is on the Council agenda under new business.
Beautification/Parks/Cemetery Committee
Mr. App had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Myers will convene a meeting of his committee after Labor Day to review estimated costs for next year’s proposed paving projects.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Street Commissioner
Mr. Lucas said ODOT’s emergency repair of Main Street is on schedule and will be completed by August 27 or 28.
Police Department
Chief Joy received one complaint about vehicles parked on private property during the Halupki Festival. Fr. Bartek said this year marked the largest attendance ever for the festival; he will note this concern to avoid the problem in the future. Council commended the changes implemented this year that helped reduce traffic congestion.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Alexander Pike Bid Opening – Bid opening for the Alexander Pike improvement was Friday, August 17 with two bids received; one from Geddis Paving and Equipment for $262,300.00 and the other from Henry W. Bergman, Inc. for $263,450.00. Following bid tabulation, Village Engineer Julie Thomas recommends the Mayor award the contract to low bidder Geddis Paving.
B. James Park List Update – Mr. Lucas reported the dugouts have been painted; 7L Construction sent a written statement that they will repair the striping on the basketball court next spring at no cost; ballfield fence repairs have been scheduled with Fremont Fence; and the merry go round will be painted this winter. In addition, Mr. Lucas reported will rent a bush hog after Labor Day to cut back brush along Main Street and Alexander Pike.
C. Maintenance Garage Roof Evaluation – After inspecting water damage to the maintenance garage roof with Mr. Lucas, Mr. App feels the roof can probably be repaired but said it would be costly and said it would be helpful to have a structural engineer look at it before any decision is made. Mr. Starcher said the maintenance department will move to the fire station after February and feels it might be more cost effective to demolish the garage addition and just build a small addition to enclose the boiler and electric panels at the back of the Town Hall. Following discussion it was decided to consult with CT Consultants for advice on future use of space at the Town Hall.
D. Website Discussion/Options – Mrs. Sowers submitted a quote for municipal web design services from Town Web. This is the second proposal for Council to review. Initial cost of the Town Web proposal is less than the quote from CivicPlus but has higher annual fees. Mrs. Sowers will continue to seek proposals for Council consideration.
E. Perch Festival Parade – Mayor Bird reminded that the annual Perch Festival will be held in James Park on August 25 with the parade beginning at 10:00 a.m.
NEW BUSINESS
A. President Pro Tem to be Acting Mayor – Mayor Bird stated President Pro Tem John Starcher will be acting Mayor from Friday, September 28, 2018 through Friday, October 12, 2018.
B. Policy to Establish Spending Authority for Water Plant Emergencies – It was moved by Mr. Dorko, second by Mrs. Kukay to adopt the following policy for emergency expenditures of the water department:
Emergency Budget
The Village of Marblehead currently has a Repair and Improvement Fund available for water emergencies. The fund (5103), which collects approximately $27,000.00 per year, has $124,828.41 appropriated for expenditure in 2018. In the event of emergency, the Chief Operating Engineer may expend up to the $20,000.00 limit of a blanket certificate issued for this purpose. In the event of an emergency requiring more than $20,000.00 but less than $50,000.00, the Board of Trustees of Public Affairs would make a declaration of the circumstances and call a special meeting to authorize the expenditure. For emergencies requiring funds in excess of $50,000.00, the Mayor would make a declaration of the circumstances and call a special meeting of the Village Council to authorize the expenditure. Examples of emergencies under this plan include, but are not limited to, contamination of the village’s water supply or remediation of conditions that could lead to such contamination.
Vote on motion resulted as follows: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. Erosion of Clemons Park Breakwall and Walking Path – Mr. Myers and Mr. Lucas reported on storm damage to the breakwall at Clemons Park. Mr. Myers recommended the area be barricaded to prevent access by the public until Council figures what action to take.
EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:31 p.m. for the purpose of considering the appointment of a public employee. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the regular session at 8:05 p.m.
MOTION TO SUSPEND RULE
Mr. Dorko moved to suspend the rule and allow the meeting to continue after 8:00 p.m. Second by Mr. Myers. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $11,452.67 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 8:07 p.m.
HELD AUGUST 8, 2018
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Officer Matt Ignatowski and Zoning Administrator Bob Hruska.
Visitor in attendance was Dennis Kennedy, President of the Marblehead Lighthouse Historical Society.
VOTE TO EXCUSE COUNCILMAN APP – Mr. Starcher moved to excuse Lynn App from the current meeting. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
VOTE TO EXCUSE COUNCILMAN REDETT FROM THE AUGUST 22 MEETING – Mrs. Kukay moved to excuse Dave Redett from the August 22, 2018 regular meeting. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Council unanimously approved Minutes of the July 25, 2018 regular meeting.
APPOINTMENT OF SEASONAL POLICE OFFICERS MATT IGNATOWSKI AND KENN THELLMAN – Mayor Bird reported that Seasonal Officer Dustin Prochaska accepted a full-time position with another department and submitted his resignation to the village effective August 4. Two auxiliary officers are willing to share the position since neither is available for 32 hours per week but each could work 16 hours per week for the rest of the season. On the recommendation of Chief Joy and Mayor Bird, Mr. Dorko moved to appoint Matt Ignatowski and Kenn Thellman as 16 hour per week seasonal officers with the Village of Marblehead police department effective August 12, 2018. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
DENNIS KENNEDY, PRESIDENT OF THE MARBLEHEAD LIGHTHOUSE HISTORICAL SOCIETY – Dennis Kennedy, President of the Marblehead Lighthouse Historical Society was present to update Council on recent activity. The Society successfully raised funds and prepared plans for a permanent restroom facility at the lighthouse. ODNR is reviewing the plans with hopes construction can begin next spring. The Society is now focusing on plans to celebrate the 200th anniversary of the light, constructed in 1821 and first lit in 1822. Angie Kukay will serve as Council’s representative to work with the Historical Society on plans for the bicentennial celebration.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 5-2018 – An Ordinance Revising the Village of Marblehead Ordinance to Update the Zoning Fees and Subdivision Fees. This was the second reading; third reading will be August 22.
B. ORDINANCE NO. 6-2018 – An Ordinance Amending Certain Provisions of Ordinance No. 13, 2017 Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 6-2018 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird said the annual Lions Club Perch Festival is Saturday, August 25. Council members will ride the Village’s 1946 Dodge fire truck in the parade.
Solicitor
Mr. Barney had nothing to report
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported that the Planning Commission held public hearings on two proposed text amendments and had an informal review of a proposed lot split when it met August 1.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported receipt of the electric aggregation grant money from First Energy Solutions.
Mrs. Sowers reported that a prospective bidder questioned one of the specifications in the Alexander Pike paving project. CT Engineer Julie Thomas is checking the calculations and if adjustments are needed, an addendum will be issued and the bid opening changed from August 10 to August 17.
On July 24, the Ottawa County Commissioners passed a resolution approving the village’s request to utilize $140,506.97 of permissive motor vehicle license tax funds held by the county for authorized projects.
Water officials met with representatives of CT Consultants last week to review the preliminary draft of the EPA mandated Asset Management Plan. Work on the plan is going well but has revealed some policies the Board of Public Affairs and/or Council need to update or implement. .
Council members initialed receipt of the July financial reports distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
Mr. Lucas said Main Street will be closed the week of August 13 to install drain tile at the site of the ODOT emergency repair work in the area of Cottage Cove and Lake Point Motel.
Police Department
Officer Ignatowski had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. State Representative Steve Arndt to Attend August 22 Meeting – Mayor Bird reminded all that State Representative Steve Arndt will be in attendance at the next regular Council meeting on August 22 to provide a general update of legislative action.
B. Street Committee Issues – Mayor Bird called on Solicitor Barney to address several areas of concern.
Center Street
Mr. Barney said research revealed that the lilac bushes near 100 Center Street are in the road right-of-way and the village may cut them.
Erie Street
Regarding surface water diverted onto the road by the owner of 105 Erie Street, Mr. Barney said there are no storm sewers on Erie Street and it does not appear the run off is causing damage to the street. Mr. Lucas said there are some preliminary signs of erosion from the drainage. Council will consider installing a storm sewer the next time Erie Street is paved.
Sidewalk at Boytim’s Curve
Because the adjacent owner did not complete sidewalk repairs at Boytim’s curve, Mr. Barney was asked to research whether the village can do the repair and place the cost as a lien on the tax duplicate. Mr. Barney explained the lengthy procedure to follow if Council would like to pursue this method and said the next step is to prepare plans, specifications and an estimate for the repair. During discussion, it was decided to first send a letter to the adjacent property owner(s).
C. Website – Mrs. Sowers said it has been two years since Council accepted a quote from AHA Creative for an upgrade to the village website and nothing is completed. As a result, she has been searching for web design companies focusing on those that specialize in sites for municipalities. Mrs. Sowers submitted a quote from CivicPlus and will continue to obtain proposals for Council consideration.
NEW BUSINESS
A. Set Public Hearing for Text Amendments – Council set a public hearing for September 26, 2018 at 5:45 p.m. on Application #02-18 and Application #03-18 for zoning text amendments, both initiated by the Planning Commission.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $44,514.56 including July payroll made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:52 p.m.
HELD JULY 25, 2018
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Dave Redett and John Starcher. Duane Myers was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Officer Chris Suppelsa, Zoning Administrator Bob Hruska and Danbury Fire Chief Keith Kahler.
There were no visitors.
MINUTES
Council unanimously approved Minutes of the July 11, 2018 regular meeting.
CHIEF KEITH KAHLER DISCUSSION ON FIRE PREVENTION OFFICER
Keith Kahler, Chief of the Danbury Township Fire Department was present to explain why he believes he should be Fire Prevention Officer for the Village of Marblehead. Chief Kahler said he has been doing inspections of commercial buildings throughout the township and the village annually but recently learned that if he were to issue a citation in the village it would not be enforceable because the village has not appointed him as the Fire Prevention Officer. It was noted that Doug Waugh was appointed Fire Prevention Officer in 2013 and has served in that capacity ever since. Chief Kahler said in order to conduct inspections, the inspector must be a member of a fire department and Mr. Waugh no longer is. Mayor Bird noted that Doug Waugh remains certified through December of this year. Council will consider Chief Kahler’s request.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 5-2018 – An Ordinance Revising the Village of Marblehead Ordinance to Update the Zoning Fees and Subdivision Fees. This was the first reading; the second reading will be August 8,
REPORTS
Mayor
Mayor Bird extended thanks to the Maintenance and Police Dept. employees for painting the garages and cleaning the grounds around the Town Hall.
Mayor Bird said it has been nearly a year since adopting the golf cart ordinance and asked if anyone has heard of concerns. Mr. Starcher heard one concern that golf cart operators are travelling in the wrong direction through the VFW parking area to get to the 25 mph section of Main Street where they can operate on the road. No one else had heard any complaints.
Solicitor
No report
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko had nothing to report for his committee but did state he has received complaints that flags and message board signs set out in front of Candy Junction are causing a hazard for drivers exiting Cherry Street. The Police and Zoning departments will follow up on this complaint.
Beautification/Parks/Cemetery Committee
Mr. App had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers received notice from the Ottawa County EMA that a portion of expenses incurred by the village for storm clean up on Main Street this spring are eligible for reimbursement through the State Disaster Relief Program.
Street Commissioner
Mr. Lucas met with Lafarge officials concerned about cars parking on quarry property when the parking area the village leases from Lafarge is full. Mr. Lucas is working with Lafarge to come to an amicable resolution.
Mr. Lucas has been in contact with Jim Barney regarding a property owner on Erie Street who is diverting storm water runoff onto the road.
Police Department
Officer Suppelsa had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. James Park List Update – Council reviewed items still on the James Park maintenance list. Mr. Lucas said playground mulch will be delivered Monday; Fremont Fence has been scheduled; dugouts will be painted; the baseball drag and roller have been removed from the park. Mr. Starcher said the VFW is currently selling memorial pavers and would like to place some in the Veteran’s area at James Park if they sell enough. Council was in favor of allowing placement of the memorial pavers.
B. Sidewalk Status at Boytim’s Curve – Mr. Lucas said there has been no sidewalk work for a while and asked Mr. Barney to send a letter to the owner.
C. Maintenance Garage Roof Evaluation – Ceiling drywall was removed to expose the area where the garage roof is leaking. Mr. App will look at the damaged area and make a recommendation to council.
D. Update on ODOT Repair at Lake Point Motel/Cottage Cove – Mrs. Sowers said she and Mr. Myers attended the pre-construction meeting with ODOT and the contractor last week. Work began on Monday and is progressing with one-lane traffic maintained via traffic lights in the work area. Mrs. Sowers added that it if the work in not completed by August 11 the project may not qualify for 100% federal grant reimbursement but it would still be eligible for 80% federal reimbursement. The state will provide the additional 20% so the village will not be responsible for any of the project cost.
E. Update on Alexander Pike Paving – Mrs. Sowers said bids are being accepted for the Alexander Pike paving project. Bid opening will be at noon on August 10.
F. Village Rental Property Upgrades – Town Hall landscaping work is finished. However, switching to pavers for the walkway costs $440 more than council’s original estimate. Much of the outdoor clean up and landscaping at the rental properties has also been completed but due to the size of the evergreens that need to be removed it was decided a tree crew from Barnes should do the work, rather than village employees. Mr. Dorko moved to authorize an additional $440.00 for landscaping work at the Town Hall and to authorize Barnes to remove six evergreens from the rental properties. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
G. Fire Station Lease – Mayor Bird notified the Danbury Twp. Trustees and Fire Chief of Council’s intention not to renew the fire station lease next February. There has not yet been a response to that notification.
NEW BUSINESS
A. Need for Public Restrooms – Mayor Bird said she continues to get requests for a public restroom in the downtown area and feels it is a valid request. Mr. App said his committee has discussed the need for public restrooms as well and is researching funding options.
B. Set Trick or Treat for Sunday, October 28, 2018 from 6:00 to 8:00 pm – To avoid a conflict with Wednesday church night activities, Council set Trick-or-Treat hours in the village from 6:00 pm to 8:00 pm on Sunday, October 28, 2018.
C. State Representative Steve Arndt to Attend 8/22/18 Meeting – Mayor Bird announced that State Representative Steve Arndt will attend the August 22 meeting to provide council with general updates of state legislative activity.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $6,447.77made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:00 p.m.
HELD JULY 11, 2018
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Police Officer Chris Suppelsa, Zoning Administrator Bob Hruska and Police Chaplain Fr. Andrew Bartek.
There were no visitors.
VOTE TO EXCUSE COUNCILWOMAN KUKAY FROM THE CURRENT MEETING – Mr. Redett moved to excuse Angie Kukay from the current meeting. Second by Mr. Starcher. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
VOTE TO EXCUSE COUNCILMAN MYERS FROM THE JULY 25, 2018 MEETING – Mr. Dorko moved to excuse Duane Myers from the July 25, 2018 regular meeting. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
STREET COMMISSIONER EXCUSED FROM MEETING – Mayor Bird excused Street Commissioner Bryan Lucas from the current meeting.
MINUTES
Council unanimously approved Minutes of the June 27, 2018 regular meeting.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 4-2018 – A Resolution Authorizing the Mayor of the Village of Marblehead to Review Specifications, Advertise for Bids and Award Contracts Relating to the Alexander Pike Improvement Project and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mr. Starcher. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 4-2018 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird had a request from a couple to place an 8’x8’ portable tent if needed for a small September wedding in Clemons Park. Council had no objection to this request.
Solicitor
Mr. Barney said the Planning Commission worked with CT Consultants to develop potential fee changes and took action at its July 3 meeting to recommend the changes to Council for adoption. Because it has been years since fees were amended, there was a question as to whether a fee change requires a zoning text amendment or merely Council approval. Mrs. Sowers discovered the last fee schedule was adopted by Ordinance in 2005. Mr. Barney will prepare an Ordinance for reading at the next Council meeting. He added that the Planning Commission is considering a text amendment to clarify the process for amending fees so this will not be a question in the future.
Finance and Records Committee
Mr. Starcher had nothing to report for his committee. He asked, however, if it would be possible to mount two permanent poles on the north side of Main Street mid-way between Frances Street and the conveyor to hang temporary banners for special events. Council did not object as long as the poles are located outside of the right-of-way. If possible, Council suggested in-ground sleeves so poles are only in place when needed.
Utilities/Ferries/Waterfront Committee
Mr. Dorko was not able to attend the July 10 BPA meeting so Mrs. Sowers reported that discussion at this meeting centered on updating policies. The BPA was also updated on information from the June 27 Council meeting explaining that new streets in the village are only created by Council and Bayside Shores is a drive in a condominium development, not a new street.
Beautification/Parks/Cemetery Committee
Mr. App had nothing new to report for his committee but did point out several areas in Jamestown where potholes/sinkholes have formed. Council recommended he contact Mr. Lucas to repair the streets.
Streets/Sidewalks/Sewer Committee
Mr. Myers said he recently became aware of an area on Erie Street where a property owner diverted storm water onto the street. Mr. Barney will consult Mr. Lucas regarding this situation.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported that the Planning Commission met July 3 and approved a setback variance; held an informal review; recommended Council consider rate changes; and discussed possible text amendments.
Safety/Insurance Committee
No report.
Fiscal Officer
Council members initialed receipt of the June financial reports distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
No report.
Police Department
Officer Suppelsa had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Update on ODOT Repair at Lake Point Motel/Cottage Cove – Mr. Myers reported the project bid opening will be July 12 with a projected completion date now of August 23. Mr. Myers is checking to verify that the later completion date will not jeopardize receipt of the 100% federal grant funding for this repair.
B. Discussion on Fire Station Lease – Council members reviewed the lease agreement with Danbury Township to use bays in the former Marblehead Fire Station as a sub-station and reviewed costs incurred by the village since 2013 for maintenance and utilities. Mrs. Sowers noted these expenses have nearly depleted the small balance retained by the village in the Fire Fund after donating the majority to the township. Discussion followed on current use of the building as well as the village’s need for a better space to house the street/maintenance department. Council asked Mayor Bird to notify the Township Trustees of their intention to terminate the lease when it expires next February.
C. Bok Property/New Road – This item was discussed during the Utilities Committee report.
NEW BUSINESS
A. Fire Prevention Officer Discussion – Mr. Barney explained that state law requires all villages without a fire department to appoint a Fire Prevention Officer who serves as the Village’s Fire Chief for all purposes except maintaining fire equipment. Doug Waugh has been the Marblehead Fire Prevention Officer since 2013. Mayor Bird recently received an email from Danbury Fire Chief Keith Kahler indicating he would like to serve in this capacity. Mr. Barney said there is no licensure requirement for a Fire Prevention Officer so Council can have Mr. Waugh continue as Fire Prevention Officer even after his certification expires in December unless they would prefer to have a certified fire inspector hold the position. Council asked the Mayor to extend an invitation to Chief Kahler so he can explain why he would like to be appointed Fire Prevention Officer.
B. Council Authorization to Continue Membership in the Ottawa Regional Planning Commission – Mr. Starcher moved to continue membership in the Ottawa Regional Planning Commission at an annual assessment of $541.80. Second by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
C. Council Authorization to Continue Membership in the Ottawa County Safety Council - Mr. Myers moved to continue membership in the Ottawa County Safety Council. Second by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $46,501.50 including June payroll made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:50 p.m.
HELD JUNE 27, 2018
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers and John Starcher. Dave Redett was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Austin Lucas.
MINUTES
Council unanimously approved Minutes of the June 13, 2018 regular meeting.
APPOINTMENT OF AUSTIN LUCAS AS AUXILIARY POLICE OFFICERS
On the recommendation of Chief Joy and Mayor Bird, Mr. Myers moved to appoint Austin Lucas as officer with the Village of Marblehead police auxiliary. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF POLICE OFFICERS
Mayor Bird administered the oath of office to Officer Lucas.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
REPORTS
Solicitor
None.
Finance and Records Committee
Mr. Starcher informed Council that Bryan Lucas has asked him to return the monetary gift given by the Marblehead Merchants for the assistance provided by village employees with the flower project. Mr. Lucas and his staff expressed appreciation for the Merchants’ thoughtful gesture.
Utilities/Ferries/Waterfront Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. App said he is working with Danielle Steinhauser, grant specialist with CT Consultants, on ideas to receive public input on the proposed Radar Park and Clemons Park development plans. Public support is an important element to demonstrate in grant applications.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay commended the Police Association on the recent Cookout with a Cop.
Fiscal Officer
Mrs. Sowers had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Follow-up on request made by Ken Monnin at June 13 meeting – Mr. Hruska reported that the area adjacent to Ken Monnin’s property is actually road right-of-way for Lifeboat Lane and not part of Clemons Park. As a result, there are no plans for the village to landscape or screen this area. Mr. Hruska spoke with Mr. Monnin to explain the zoning requirements if he is interested in erecting a fence on his property to stop trespassers.
B. James Park List Update – Mr. Lucas updated Council on the status of James Park maintenance items noting that most are complete. The playground will be mulched and soil filled around the basketball court after the Fourth of July holiday. Various painting projects will be done as soon as the baseball season ends. Council favored a suggestion from Mrs. Sowers to ask the school art department to paint a mural or murals on the James Park restroom building. Discussion followed on options to repair the house in the playground since new ones like it are no longer available.
C. Quote from Fremont Fence for ballfield repairs – Mr. Starcher moved to accept the quote from Fremont Fence of $2,389.00 to replace 80 feet of fence at the large baseball field and $550.00 for repairs to the fence at the smaller north baseball field. Second by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Barnes quote for landscaping and lighting at Town Hall – Mrs. Sowers submitted a proposal from Barnes Nursery for landscaping in front of the Town Hall. The quote of $2,480.00 would relocate the existing stone walk and add shrubs in front of the building. An additional quote of $880.00 was for uplights on the building and spotlights aimed at the flag. Council favored the plan but asked that pavers be used for the walk in place of the existing, uneven stones. Mrs. Kukay moved to accept the quote from Barnes Nursery for landscaping and lighting in front of the Town Hall and to substitute pavers for the existing stones all to be done at a cost not to exceed $4,000.00. Second by Mr. Starcher. Vote: Mr. App-yes; Mr. Dorko-yes;
E. Barnes quote for landscaping Rental Properties – Council also received proposals from Barnes Nursery for landscaping and repairs on village owned property at 414 and 414 ½ W. Main. Mr. Starcher moved to accept the quote from Barnes Nursery of $4,880.00 to remove overgrown shrubs, stumps and weeds and install new landscaping in the beds on the east side of the property; $390.00 to plant and mulch the south side of the gazebo; $2,250.00 to restack the planter bed on the east side of the parking lot and move it out of the road right of way; $4,880.00 to restack the large planter bed at the west side of the parking lot and move it out of the road right of way. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
F. Proposal from Granite for Internet Services – Mrs. Sowers submitted a proposal from Granite Telecommunications for running a new, higher speed internet line to the Town Hall for $99.00 per month. Granite cannot upgrade the existing service to the Town Hall because Spectrum will not allow other providers to take over their existing lines. The existing line, paid through next year, can be used in conjunction with the new line to provide service to one of the departments located in the building. Mr. Myers moved to proceed with obtaining internet service for the Town Hall at 513 W. Main Street from Granite Telecommunications. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
G. Update on ODOT Repair at Lake Point Motel/Cottage Cove – Mr. Myers reported that the current target dates for the emergency repair of SR163/Main Street are July 12 for bid award with work to begin July 16 and end by August 11. Mr. Lucas said Ohio Edison crews are currently moving utility lines in the affected area to the opposite side of the street.
H. Update on Alexander Pike paving – Mr. Myers reported the Street Committee has viewed several roads in the county that were paved with the cold mix process recommended for Alexander Pike. One was paved seven years ago and the other was paved twenty years ago. Both remain in good shape. Julie Thomas of CT Consultants is preparing the drawings and cost estimate needed for Council to proceed with bidding.
I. Speeding on Alexander Pike – Mayor Bird said the Village Police Dept. has been in contact with Jeff Grashel about the issue of quarry employees speeding on Alexander Pike when they leave work. Mr. Grashel will address the issue with his employees.
J. Follow-up from Solicitor on BPA President’s concern of new road in village – Mayor Bird said Solicitor Jim Barney learned that the developer of the Bayside Shores condominium wanted individual addresses assigned for each of the buildings in the development but did not want to create a new street. The developer is agreeable to having each building designated as a separate unit such as A, B, C or 1, 2, 3 at the Bayshore Road address.
NEW BUSINESS
A. Maintenance Garage Repairs and painting of Old Mutach Building – Mayor Bird said she recently became aware that the roof in the maintenance garage at the rear of the Town Hall has developed serious leaks. Mr. Lucas said he has been trying to get quotes but due to the way the addition was constructed he has been unable to find a contractor willing to tackle the job. Mr. Lucas obtained a quote of $25,429.65 from Damschroder Roofing of Fremont to install a white PVC membrane over the roof and up the adjacent outside wall. Before spending this much money, Council asked Mr. Lucas to remove all of the drywall and insulation from the ceiling in order to see the extent of water damage and determine what action to take.
Chief Joy asked for Council approval to paint the long garage on the old Mutach property where police cruisers are parked. Council approved and authorized the building be painted white with blue doors that will match the blue of the Town Hall sign.
B. Motion to Authorize Chief Joy to sell the 2004 Dodge Intrepid – Mr. Starcher moved to authorize Chief Joy to sell the 2004 Dodge Intrepid which is in need of repairs and valued at less than $1,000.00. Second by Mr. Myers. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $23,119.94 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:05 p.m.
HELD JUNE 13, 2018
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Angie Kukay, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Officer Chris Suppelsa and Police Chaplain Fr. Andrew Bartek.
Visitor in attendance was Ken Monnin.
VOTE TO EXCUSE COUNCILMEN DORKO AND REDETT FROM THE CURRENT MEETING – Mr. Starcher moved to excuse Dean Dorko and Dave Redett from the current meeting. Second by Mr. Myers. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
VOTE TO EXCUSE COUNCILMAN REDETT FROM THE JUNE 27, 2018 MEETING – Mrs. Kukay moved to excuse Dave Redett from the June 27, 2018 regular meeting. Second by Mr. Myers. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Council unanimously approved Minutes of the June 13, 2018 regular meeting.
VISITOR COMMENTS
Ken Monnin asked if it is still the Village’s intention to put some type of barrier between Clemons Park and adjacent properties. He said he has a problem with people trespassing across his property, particularly during special activities such as parades and the Halupki Festival. Mr. Starcher said Council is currently working on a development plan for the Park and it could be some time before anything is completed. Mr. Monnin said he has considered installing a fence but he would have to remove the trees at the corner of his property and he does not want to remove them if they are part of the park plan. Mr. App and Mrs. Sowers will check the park deed restrictions to see if the village can erect a temporary fence to relieve the problem.
LEGISLATION
There was no legislation.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. App stated he and Mrs. Sowers would meet June 18 with Danielle Steinhauser, grant specialist with CT Consultants, to discuss various funding options for Clemons and Radar Park projects.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the May financial reports distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Officer Suppelsa had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mrs. Sowers reported briefly on the July 12 BPA meeting during which Board President Robert Boytim stated he has assigned addresses for a new street in the village. Mrs. Sowers explained to the BPA that Bayside Shores is not a new street, but merely a driveway in a newly created condominium development. Mrs. Sowers added that Council, not the BPA, authorizes new streets. Referring to a list Mr. Boytim made to present to Council, Mr. Myers said he and Mr. Lucas inspected streets earlier this year and are already in the process of repairing and/or replacing signs noted on Mr. Boytim’s list.
OLD BUSINESS
A. Memorial Day Follow Up – Mayor Bird thanked the Police and Street Departments for their part in organizing and preparing for the recent Memorial Day Service. Mayor Bird noted several things she would like to do when the village hosts again in 2020. She suggested renting a tent and chairs to prevent people from huddling under the few trees for shade; having an attached microphone for the podium; and updating the banner displayed on the Dodge Fire Truck with names of current village officials. Councilman App commented that the park, especially the veteran’s memorial, was in great shape for the service.
B. James Park List Update – Mr. Lucas updated Council on the status of James Park maintenance items noted on the list compiled in late April. Fremont Fence will submit a quote for repairs to the ballfield fences. 7L Contractors would like to wait one more year to see if any more of the basketball court striping peels before repainting it which they have agreed to do at no cost. Mr. Lucas asked what Council would like to do about repairing the wooden house. Council suggested replacing it with a newer house. Mrs. Sowers will revise the list and delete completed items.
C. Information on Potential New Drag for Ballfields and/or Storage of Old Drag – Brief discussion was held on how to either store the existing ballfield drag and roller or purchase new equipment that can be easily stored so nothing is left in the open where it creates a hazard. Mayor Bird asked for more research to find a way to resolve this problem.
D. Work Times of Part Time Maintenance Employees – Part-time maintenance employees would like to go back to the old schedule of working 7 am. to 3 p.m. weekdays rather than 8 am to 4 pm. Mayor Bird said the objective of changing the schedule was to stretch the time during the day when employees are available to serve public needs during the busier summer months. Mr. Lucas was in favor of this change; council did not object.
E. Status of Sidewalk Repair at Boytim’s Curve – Mr. Lucas said the overgrowth on the sidewalk has been sprayed and killed, after which it will be removed to see how much, if any of the sidewalk needs to be replaced.
F. Update on ODOT Repair at Lake Point Motel/Cottage Cove – Mr. Myers had no updates yet from ODOT. Mrs. Sowers said the village issued a check that ODOT will offer Mr. and Mrs. Stys as compensation for a temporary easement. Mr. App commented that there is still a lot of rock piled on the bike path a little north of the damaged area and asked if it could be removed. Mayor Bird agreed that the rock needs to be pushed off the bike path.
G. Town Hall and Rental Property Upgrades – Mrs. Sowers said the lighthouse has been removed from the rental property and overgrown shrubs have been pulled. She will be meeting with a landscaper from Barnes Nursery for a quote. Mrs. Sowers added that she will also ask Barnes for an estimate to update the walk and landscaping in front of the Town Hall.
H. Update on Internet Service – Mrs. Sowers reported that Spectrum recommends running a dedicated fiber line at a cost of $399.00 per month to get the speed needed for operating the computers for five departments at the Town Hall. Mrs. Sowers said the current cost for internet is $50.00 per month and added that a dedicated fiber line is not necessary for village needs and the cost is excessive. She will continue to search for other options.
I. Reminder to sweep intersection and sidewalk – Mayor Bird reminded Mr. Lucas to have his staff daily sweep stone from the intersection of Alexander Pike and Main Street and regularly sweep the sidewalk from Water Street to Frances Street.
NEW BUSINESS
A. Speeding on Alexander Pike – Mayor Bird has received complaints that quarry employees are speeding on Alexander Pike as they leave work. She asked that Chief Joy contact the quarry superintendent to address the problem with his employees.
B. Motion to Release Escrow Funds to Bay Point Resort, Inc. – It was moved by Mr. Starcher that pursuant to the First Amended Guarantee Agreement between Bay Point Resort, Inc. and the Village of Marblehead that the remaining funds, $1,032.50 plus interest, currently held in escrow by Hartung Title Agency, Inc., be released from escrow to Bay Point Resort, Inc. Second by Mr. Myers. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. Motion to Authorize Chief Joy to sell the 2008 Ford Crown Vic cruiser – Mr. Myers moved to authorize Chief Joy to sell the 2008 Ford Crown Vic cruiser, which is inoperable and valued at less than $1,000.00. Second by Mrs. Kukay. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Motion to renew Casualty and Liability insurance with the Ohio Plan administered by Hylant Administrative Services at a cost of $25,816.00 – Quote was received from Hylant Administrative Services for renewal of the village casualty and liability insurance through The Ohio Plan. For the third year in a row, the rate is lower than the previous year. Mr. App moved to renew the casualty and liability insurance with the Ohio Plan administered by Hylant Administrative Services at a cost of $25,816.00. Second by Mr. Starcher. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. Authorize Proposal from CT Consultants in the amount of $15,000 for Design, Bidding, and $17,000 for Construction Administration and Observation for Alexander Pike paving – Mr. Myers reported the Street Committee has been working with Julie Thomas of CT Consultants who has recommended a paving process that would allow the village to pave the entire length of Alexander Pike this year. The cold mix process is much less expensive than hot mix and has been successfully used in other areas of the county. Mr. Myers said his committee recommends Council proceed with engineering and bid preparation and apply to the County Commissioners to use the village’s allocation of Motor Vehicle License fees to help fund this project. Mr. Starcher moved to accept the proposal from CT Consultants in the amount of $15,000 for Design and Bidding and $17,000 for Construction Administration and Observation of Alexander Pike paving. Second by Mr. Myers. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $128,285.84 made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:25 p.m.
HELD MAY 23, 2018
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Officer Chris Suppelsa and Police Chaplain Fr. Andrew Bartek.
Visitors in attendance were Tyler Rospert, Kenn Thellmann and Lisa Thellmann.
VOTE TO EXCUSE COUNCILMAN DORKO – Mr. Redett moved to excuse Dean Dorko from the current meeting. Second by Mr. App. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ZONING ADMINISTRATOR EXCUSED FROM MEETING – Mayor Bird excused Zoning Administrator Bob Hruska from the current meeting.
MINUTES
Council unanimously approved Minutes of the May 9, 2018 regular meeting.
VISITOR COMMENTS
There were no visitor comments.
APPOINTMENT OF TYLER J. ROSPERT AND KENN THELLMANN AS AUXILIARY POLICE OFFICERS
On the recommendation of Chief Joy and Mayor Bird, Mr. Myers moved to appoint Tyler J. Rospert and Kenn Thellmann as officers with the Village of Marblehead police auxiliary. Second by Mr. App. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF POLICE OFFICERS
Mayor Bird administered the oath of office to Officers Rospert and Thellmann.
LEGISLATION
There was no legislation.
REPORTS
Mayor
Mayor Bird announced that the service normally held at the Johnson’s Island Cemetery on the Sunday before Memorial Day will be in Port Clinton this year. She will speak at this event.
The Mayor asked that Street Dept. employees clean gravel which accumulates at the intersection of Alexander Pike and Main Street. Mr. Lucas was asked to have this area swept daily. In addition, the Mayor asked that the sidewalk from Water Street to Frances Street be swept regularly.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. App had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Myers reported that he is serving on the steering committee for the Ottawa County Active Transportation Plan. The goal is to develop a plan to link all bike paths in the county. The committee will host a public meeting on June 6 at the County Fairground.
Mr. Myers stated the Marblehead Street Committee will meet at 5:00 p.m. May 30 to review paving estimates for this year’s projects.
Regarding the emergency repair project on E. Main Street, Mr. Myers said ODOT officials updated him this week on the progress. One affected property owner still needs to sign a temporary right of entry before work can proceed.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Event coordinators Lori Fletcher and Patti Pepa of the Marblehead Bank sent a note expressing thanks for assistance provided by the village during the recent 5K Daisy race.
Street Commissioner
Mr. Lucas reported that ODOT crews have been removing trees and prepping the area of E. Main Street slated for emergency repair work.
Police Department
Officer Suppelsa had nothing to report. Fr. Andrew reported briefly on his recent fishing trip.
Zoning Administrator
No report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Memorial Day Service – Mayor Bird reminded that the Village hosts this year’s Memorial Day parade and service on Monday, May 28. John Englebeck has agreed to transport Village officials in the 1941 Dodge fire truck.
B. Update on ODOT Repair of Main Street – Mr. Myers and Mr. Lucas provided an update during Committee and Department Reports.
C. Volunteer Planting & Beautification – Mrs. Sowers updated Council on the cooperative effort between the Merchants and Village to locate flowerpots and hanging baskets in the parks and business district. Volunteers Gwen Funderwhite and Linda Twarek, both master gardeners, coordinated the planting and enlisted additional volunteers Carol Lydy, Mike Collins, Deb Stephens, Kim Redfern and Kyra Kulin to assist with planting. The village will be responsible for maintaining the plantings. Mrs. Sowers said a watering cart has been ordered and will be especially useful for watering the hanging baskets.
D. Status of Sidewalk Repair at Boytim’s Curve – Mr. Lucas said the person who agreed to clean the sidewalk at Boytim’s curve has been busy cleaning up storm debris from his own property and has not yet had the opportunity to do the sidewalk.
E. Recommendation for Village Rental Properties – Due to the rotted condition, Council authorized demolishing the decorative lighthouse at the village’s rental property. Council also authorized Mrs. Sowers to arrange for a landscaper to remove the weeds and poison ivy from behind the lighthouse and restore the landscaping on the property.
NEW BUSINESS
A. Internet Service Provider – Mrs. Sowers said the internet connection that serves the 5 departments located in the Town Hall is no longer fast enough. She said Cros.net cannot offer faster service because they are limited by Spectrum. Mrs. Sowers is waiting to hear back from Spectrum about faster service. Mr. Myers said he is working with Spectrum to upgrade service at his office and the cost for a dedicated fiber line from Spectrum is $399 per month. Mrs. Sowers said the village currently pays $50 per month to Cros.net and added that if the cost to Spectrum is $399 she will look into other options and report back to council.
B. James Park Clean Up List – Mayor Bird provided copies of a list of James Park projects she compiled with input from Park Committee members at the end of April. The list was prepared as a starting point for the summer maintenance employee. Mr. Lucas pointed out those items that are completed. Discussion followed on other needs in the park. Mrs. Sowers said the striping on the basketball court is peeling and needs to be fixed. Mr. Lucas will contact 7L about repairs. Mr. App expressed concern about the ballfield drag and roller that are left sitting in the open, creating a hazard. Mr. Lucas was asked to look into options for storing or replacing this equipment.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $5,605.74 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. App-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:57 p.m.
HELD MAY 9, 2018
In the absence of Mayor Bird, President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Chief Casey Joy, Zoning Administrator Bob Hruska and Assistant County Prosecutor Blake Skilliter.
Visitors in attendance were David Reed, Andrea Rocco, Fred Bode, Karyn Kovach, Joe Stys, Marjorie Stys, Steve Shine, Robert Cailor, Debra Cailor, Rob Ross and Cindy Ross.
VOTE TO EXCUSE COUNCILMAN REDETT FROM THE MAY 9 MEETING – Mr. Myers moved to excuse Dave Redett at 6:40 p.m. from the May 9 meeting. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
VOTE TO EXCUSE MAYOR BIRD FROM THE MAY 9 MEETING – Mrs. Kukay moved to excuse Mayor Bird from the May 9 meeting. Second by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the April 25, 2018 regular meeting were approved as submitted.
VISITOR COMMENTS
Marjorie and Joseph Stys were present to talk with council about paperwork ODOT has asked them to sign to allow repair work to be down on Main Street along the Stys property. Mr. and Mrs. Stys object to signing the paperwork because they are concerned the state will take property from them to do the repair. Because the subject is an agenda item, Mr. Starcher asked that Mr. and Mrs. Stys address their concerns to council during the discussion under Old Business.
ENFORCEMENT OF GOLF CART ORDINANCE ON JOHNSON’S ISLAND – Mr. Starcher explained that in 2017 Marblehead Council adopted an ordinance allowing low speed and under speed vehicles to be operated on roads in the village if they meet ORC requirements to be licensed. Council believed that certain areas with private roads, such as Bay Point and Johnson’s Island, were exempt. However, the County Prosecutor subsequently advised that the legislation applies to low and under speed vehicles operated on private roads which are accessible to the public, which includes Johnson’s Island where public access is permitted to the Confederate Cemetery. The legislation does not apply to Bay Point where use of the private is restricted to members and their guests. Assistant County Prosecutor Blake Skilliter was present to further explain this position and answer questions.
Johnson’s Island property owners Andrea Rocco, Karyn Kovach, Steve Shine, Fred Bode, Rob Ross and Dave Reed disagreed with the Prosecutor’s opinion, expressed their belief that the roads on Johnson’s Island are no different than roads in Bay Point, and concluded that the legislation should not apply to them.
Mr. Skilliter explained that in 1958 the developer who created the roads on Johnson’s Island dedicated them as privately maintained roads with public access to the Confederate Cemetery.
Ms. Rocco said signs are posted warning drivers that the roads beyond the publicly accessible cemetery are private. Mr. Skilliter countered that a sign alone does not prevent the public from travelling these roads and said that if gates were installed on the island restricting access beyond the cemetery to property owners and guests, the roads would no longer be considered accessible to the public.
Island property owner Debra Cailor asked if the village could set a time to do golf cart inspections on the island. Chief Joy said the Marblehead Police would have an inspection station at the Johnson’s Island Clubhouse on a holiday weekend to accommodate island residents who need to have their vehicles inspected for licensing.
LEGISLATION
There was no legislation.
REPORTS
Solicitor
Mr. Barney said there is some confusion about whether or not the lilac bushes on Center Street are in the road right-of-way. He agreed to research plat records to determine whether the village has authority to trim the bushes.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. App had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the April financial reports distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
Mr. Lucas said his department has been preparing Alexander Pike for the 5K Daisy Run to be held May 12.
Police Department
Chief Joy had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Police Department Policies & Procedures from Lexipol for statewide unity - Chief Joy and Mr. Barney said it would take more time to complete the review of the draft policies. Rather than make this a continuing agenda item, Mr. Starcher asked that Chief Joy notify the Mayor when he is ready to bring this item to council for action.
B. ODOT 5-7-18 Meeting to Discuss Main Street Repair Options – Mr. Dorko updated Council on the May 7 meeting with ODOT officials which he, Mayor Bird, Councilman Myers, Fiscal Officer Sowers and Street Commissioner Lucas attended to discuss plans for emergency repair of the storm damaged portion of Main Street (SR 163). The plan is to construct a retaining wall topped by a low curb and gutter to support the road and bike path and stop future erosion. Federal emergency funds are available to reimburse the village for the entire cost of this project if completed by August.
Marjorie Stys voiced concern that ODOT has asked her to sign a right of entry form to perform work on her property. She does not object to ODOT doing work but does not want to give up any of her property permanently for this project.
Mr. Dorko explained that the majority of the wall will be in the existing road right-of-way. If any additional land is needed it will be underground for the base of the wall. All other property owners abutting this project have signed the agreement so the work can begin. If the project is not completed by August, the village will lose the opportunity for federal assistance and the road will eventually collapse.
Mt. Starcher encouraged Mrs. Stys to seek the advice of an attorney but asked her, for the sake of everyone in the village, to sign the agreement so the village will not lose the funding for this critically needed repair.
C. Update on Village Rental Properties/ Repair Pricing – Mrs. Sowers advised that she received a verbal quote of between $8,000 and $9,000 to repair the lighthouse at 414 W. Main St. Mrs. Sowers will be meeting with tenant Emilia Wise to discuss some of the items the Village would like to do on the property. Ms. Wise agreed that landscaping improvements are needed.
D. Flowers for Radar Park & Village Pots Update – Mrs. Sowers reported that Linda Twarek and Gwen Funderwhite, master gardeners working with the Merchants’ Group, designed arrangements for the hanging baskets and village flower pots. After obtaining comparison quotes, Bench’s Greenhouse and Nursery in Elmore provided the best price. The flowers will be delivered May 16 and volunteers are lined up to do the planting. Mrs. Sowers added that Bench’s can plant the pots and baskets next year and deliver them already planted in the spring if the village chooses.
NEW BUSINESS
A. OML Change in BWC Third Party Administrator – Mrs. Sowers informed Council that the Ohio Municipal League changed third party administrator duties for group rating of Worker’s Comp claims from Comp Management to Care Works effective April 25, 2018. The new administrator will not bill any OML member who has already paid Comp Management for the 2019 rating year. Mrs. Sowers said there are no pending claims that could be affected by this change. Council agreed to stay with the OML group-rating program with Care Works as the third party administrator.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $45,138.69 including April payroll made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. App. Meeting adjourned by unanimous vote at 7:21 p.m.
HELD APRIL 25, 2018
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Chief Casey Joy, Police Officer Chris Suppelsa and Zoning Administrator Bob Hruska.
Visitors in attendance were John Paul Dress, Dustin Prochaska, Gabrielle Prochaska, Michelle Prochaska and Bill Nahm.
MINUTES
Minutes of the April 11, 2018 regular meeting were approved as submitted.
APPOINTMENT OF SEASONAL POLICE OFFICER DUSTIN PROCHASKA
On the recommendation of Chief Joy and Mayor Bird, Mr. Starcher moved to appoint Dustin Prochaska as seasonal officer with the Village of Marblehead police department effective April 29, 2018. Second by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF POLICE OFFICER PROCHASKA
Mayor Bird administered the oath of office to Officer Prochaska.
VISITOR COMMENTS
Bill Nahm advised Council there are overgrown bushes in the Center Street right of way that need to be cut. He trimmed some last year until a neighbor stopped him. Mr. Nahm added he is willing to trim the bushes for the village if Council approves. Mayor Bird asked that Mr. Nahm meet with Chief Joy and Street Commissioner Lucas to determine if the bushes are in the right-of-way and if they are the village will trim them.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 3-2018 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-2 Residential” to “Business” and to Amend the Zoning Map Accordingly. This was the third reading.
Mr. Redett moved to adopt Ordinance No. 3-2018. Second by Mrs. Kukay. Vote: Mr. App-no; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 4-2018 – An Ordinance Cooperating with the Director of Transportation on the Project to Protect and Restore the Storm Damaged Section of SR 163 Within the Village of Marblehead, Authorizing the Mayor to Execute all Necessary Documents to Facilitate the Project and Declaring an Emergency
Mr. Myers moved to waive three readings on three separate occasions. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Mr. App moved to adopt Ordinance No. 4-2018. Second by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird announced that gubernatorial candidate Dennis Kucinich and environmentalist Robert F. Kennedy, Jr. will hold a press conference at the Marblehead Lighthouse at noon on April 26 and she will attend.
Mayor Bird will meet with representatives from The Chapel on April 26. The Chapel is a non-denominational church that has opened a new campus at the site of the former Grace Baptist Church on Port Clinton Eastern Road.
Mayor Bird received a voice mail from Denis Casey of South Shore Passage thanking the village for the assistance the Street and Police departments provided to keep Main Street open during the recent northeast storm.
The Mayor received an anonymous letter advising that the street is washing away in the area from Lakepoint Motel to Ritski’s. Mayor Bird added that village officials have been in contact with ODOT representatives regarding plans to repair the road along this area.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko said he has been in regular contact with ODOT officials regarding the road damage done to Main Street during recent northeast storms. He added that ODOT has been communicating with property owners adjacent to the affected area as plans develop.
Beautification/Parks/Cemetery Committee
Mr. App submitted the cost estimates from CT Consultants for Clemons Park improvements. The entire project is estimated at just under $3.2 million, which includes fees, and contingency costs. The estimate for Phase I is $1.1 million. The Parks Committee met April 24 to begin studying the proposal. The Committee determined that the priority for this year is to bring Radar Park into compliance with deed restrictions and to apply for grants to be used for Clemons Park next year. Mr. App added that, in addition to Radar Park improvements, the committee recommends erecting a permanent sign at Clemons Park and planting some of the planned trees this year. One other item the committee discussed in the need to determine the best use of the bequest received last year for James Park improvements.
Streets/Sidewalks/Sewer Committee
Mr. Myers said he is waiting for updated cost estimates from CT Consultants before meeting with his committee to determine recommendations for paving projects this year.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Chief Joy had nothing new to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. BPA Member Jim Keys Sworn In - Mayor Bird administered the oak of office to newly appointed Board member Jim Keys on April 16. Mr. Keys will assume his duties in May.
B. Update on Planting of Village Pots and Radar Park – Mrs. Sowers met with Gwen Funderwhite and Linda Twarek who are working with the Merchants on the hanging baskets and both women agreed to work with the village as well so all of the plantings will be coordinated. Mrs. Funderwhite, who designed the landscaping near the water tower was pleased to see plans for the new village entrance sign and offered to design the landscaping for the new sign.
C. Reminder to Review Police Department Policies and Procedures from Lexipol – Mayor Bird asked that Council review the new police policies drafted with the assistance of Lexipol so there can be discussion and potential action at the May 9 regular meeting.
D. CT Consultants Update on Preparation of Master Plan and Costs for Clemons Park – Mr. App addressed this item under the Parks Committee report.
E. Sidewalk Status at Boytim’s Curve – Mr. Lucas said the man who volunteered to take care of the sidewalk at Boytim’s curve is currently clearing his yard of debris from the recent northeast storm but will deal with the sidewalk as soon as he can.
F. Memorial Day Parade and Service May 28, 2018 – Mayor Bird reminded all that Marblehead would host this year’s community Memorial Day Parade and Service in James Park on Monday, May 28, 2018. The Police Department will coordinate this event.
NEW BUSINESS
A. Recommendation to Appoint Robert Pence as Seasonal Park Maintenance employee Effective April 30, 2018 – On the recommendation of Mr. Lucas and Mayor Bird, Mr. Myers moved to appoint Robert Pence to the position of Seasonal Park Maintenance employee effective April 30, 2018. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Ottawa County Emergency Management Meeting – Chief Joy attended a meeting April 19 at the Ottawa County Emergency Management Agency to learn about proposed allocation of public safety costs for the radio dispatch system. Chief Joy said this meeting focused on the pending closure of the Davis Besse Nuclear Power Station and the loss of revenue that currently funds dispatch services throughout the county. No decisions were made other than to conduct a secondary survey on collaborative services
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $4,473.55 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Redett-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:42 p.m.
HELD APRIL 11, 2018
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Chief Casey Joy, Police Officer Chris Suppelsa and Zoning Administrator Bob Hruska.
Visitors in attendance were Dave Reed, Glenn Beachy, Fred Bode, Karyn Kovach, Rob Ross, Erin Shine and Steve Shine.
AMEND AGENDA
Mayor Bird amended the agenda as follows: approval of the March 28 public hearing; continue discussion on the issue of licensing golf carts on Johnson’s Island to May 9 when Assistant Prosecutor Blake Skilliter will be present; appoint Jim Keys to the open BPA seat; information from Chief Joy regarding draft Police Policy; request to change LLC membership for a liquor permit holder.
MINUTES
Minutes of the March 28, 2018 regular meeting were approved as submitted. Minutes of the March 28, 2018 Public Hearing were approved as submitted.
APPOINTMENT OF STEVE BUNCH AND JUDY TORRES AS AUXILIARY POLICE OFFICERS
On the recommendation of Chief Joy and Mayor Bird, Mr. Starcher moved to appoint Steve Bunch and Judy Torres as officers with the Village of Marblehead police auxiliary. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF POLICE OFFICERS
Mayor Bird administered the oath of office to Officers Bunch and Torres.
VISITOR COMMENTS
Johnson’s Island property owners Steve Shine, Dave Reed, Rob Ross and Glenn Beachy who also serves on the island’s Road Commission all presented information to support their belief that the roads on Johnson’s Island are private and, as such, should be exempt from the licensing requirements of the village ordinance regulating golf carts. Mayor Bird stated that it is Council’s intent to have a representative from the Ottawa County Prosecutor’s office present to address these concerns because it was the Prosecutor who issued the opinion that the ordinance applies to roads on Johnson’s Island. This topic will be on the agenda for discussion at the May 9 regular council meeting when Assistant Prosecutor, Blake Skilliter will be in attendance.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 3-2018 – A Resolution Supporting the Establishment of the Lake Erie Islands Water Trails as a Designated Water Trail by the Ohio Department of Natural Resources. This was the third reading.
Mr. Redett moved to adopt Resolution No. 3-2018. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried. Mr. Myers abstained.
B. ORDINANCE NO. 3-2018 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-2 Residential” to “Business” and to Amend the Zoning Map Accordingly. This was the second reading; third reading will be April 25, 2018.
Mr. Redett presented a brief explanation of the information the Planning Commission considered in recommending approval of the proposed zoning change. He said when zoning was enacted in the village in 1998 this was a vacant parcel. It is surrounded on two sides by the quarry and across the street by Bay Point, a business, as well as The Legends, a residential development which has court approval for a business use of short-term rentals. The only existing residential use are the Bay Point Condominiums which are adjacent to the east. The Commission also took into account the fact that in 2017 a similar request was approved to rezone a parcel on the south side of Bayshore Road from “R-2” to “Business”.
Mr. App said his concern about rezoning this property is what it can potentially be used for if the entire parcel is rezoned.
Mrs. Sowers explained that this parcel was first zoned residential in 1975 when it was part of the Township. Following annexation, the area remained under township zoning until the village enacted zoning in 1998 and continued the residential classification. While under township zoning, Bay Point developed the existing condominiums to the east and had plans for additional units extending all the way to Alexander Pike which includes the property now being considered for rezoning.
REPORTS
Solicitor
Mr. Barney stated that he recently contacted Emilia Wise, successful bidder on the downstairs of 414 W. Main St. because she had not yet returned her lease. Ms. Wise, who plans to put a small clock shop in the building, stated it was an oversight because she has not yet moved into the facility. Council agreed that the lease could start April 1, 2018 rather than January 1 but will expire at the same time as the other two leases at the end of December 2022.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko reported on the April 10 BPA meeting during which the Board discussed the new state requirement to complete an asset management plan by October 1, 2018. The Board received a proposal from CT Consultants for assistance in developing the plan. Mr. Joyce will also contact RCAP to find out what assistance they may be able to offer.
Beautification/Parks/Cemetery Committee
Mr. App said he would meet at 1:30 pm April 16 with representatives of CT Consultants to obtain cost estimates for Clemons Park improvements. A Parks Committee meeting will be scheduled after that date to review the information.
Streets/Sidewalks/Sewer Committee
Mr. Myers reported he and Street Commissioner Lucas recently toured the village to assess the condition of streets and signs. Julie Thomas of CT Consulting will meet with Mr. Lucas on April 16 to review this assessment and update cost estimates for road projects.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett advised that the Planning Commission approved a setback variance following a hearing at its April 4th meeting.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers informed Council that the Community Development Implementation Strategy meeting for the Community Development Block Grant program will be held April 20 at 9:30 a.m. at the Ottawa County Courthouse. Purpose of this meeting will be to review various CDBG programs, review rules and regulations and discuss eligible activities.
Council members initialed receipt of the March financial reports distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
Mr. Lucas advised that ODOT officials have done test borings along Main Street (SR 163) at Cottage Cove to determine how best to repair the area where the road partially washed out during recent northeast storms.
Police Department
Chief Joy had nothing new to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Golf Cart Ordinance/Johnsons Island Private vs Public Roadways and Enforcement Mayor Bird reminded all that Assistant Prosecutor Blake Skilliter will attend the May 9 council meeting to address concerns of Johnsons Island golf cart owners regarding implementation of the village’s golf cart ordinance.
B. Update on Venting of Maintenance Garage – Mr. Starcher said he and Mr. Lucas recently inspected the Town Hall boiler and discovered that while the boiler is operating correctly, the gas valve was intermittently malfunctioning which could have caused improper combustion resulting in the smell in the second floor offices. The gas valve was replaced and everything has been operating correctly. Mrs. Sowers added there have not been any fumes in the office since the valve was replaced.
C. ODOT SR 163 near Cottage Cove/Lake Point Motel – Mayor Bird contacted ODOT representatives regarding repairs to SR 163 in the area of Cottage Cove where a section of road was damaged during recent northeast storms. She added that the Governor has declared a disaster which will make the storm damage repairs eligible for emergency financial assistance. The Mayor will stay in contact with ODOT officials and keep Council apprised of the situation.
D. Council Approval of Mayor Bird’s Recommendation to Appoint Jim Keys to the Open BPA Position – Based on the recommendation of Mayor Bird, Mr. Dorko moved to appoint Jim Keys to fill the remainder of the term for the BPA seat previously held by George Danchisen. The term will expire December 31, 2019. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
E. Update on Police Department Policies & Procedures from Lexipol for Statewide Unity – Chief Joy said the draft police policy, which is compliant with the Ohio Collaborative, has been completed with the assistance of Lexipol. Copies were distributed to council members and the solicitor for review before the final version is adopted by council.
F. Marblehead Merchants Flower Planter Project – Mr. Starcher stated the Merchants Group is working with local master gardeners Linda Twarek and Gwen Funderwhite on the planter project. The group would like to focus on the area of Main Street between Frances Street and the conveyor belt because they feel it would have the best visual impact. One problem with placing pots in that area, though, is the lack of level ground adjacent to the sidewalk. For that reason, the group is looking into the possibility of mounting hanging baskets on the light poles. Council was supportive of this change.
NEW BUSINESS
A. Memorial Day Parade and Service May 28, 2018 – Mayor Bird stated the village will host this year’s Memorial Day Service on Monday, May 28, 2018 in James Park. The Police Dept. will coordinate this parade and service.
B. Change of LLC Membership for Liquor Permit Holder Steinbrick LLC dba Wee Willys & Patio – Council had no objections and did not request a hearing on an application by liquor permit holder Steinbrick LLC dba Wee Willys & Patio to change LLC membership from William Steinbrick and Norman J. Welser, Jr. to William Steinbrick, Brandi Acord, Jason Steinbrick and Trudi Lucas.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $44,903.68 including March payroll made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:02 p.m.
HELD MARCH 28, 2018
Mayor Bird called the meeting to order at 6:08 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Officer Chris Suppelsa and Zoning Administrator Bob Hruska.
Visitors in attendance were Rob Ross, Dave Reed, Karyn Kovach, Mike Priebe, Tim Jacobs and Crystal Chapman.
MINUTES
Minutes of the March 14, 2018 regular meeting were approved as submitted.
VISITOR COMMENTS
Dave Reed, Rob Ross, Karyn Kovach, Mike Priebe and Tim Jacobs were present to assert their belief that the roads on Johnson’s Island are private and, as such, should be exempt from the licensing requirements of the village ordinance regulating golf carts. Mr. Dorko explained that it was the Solicitor’s determination that the golf cart ordinance applies to roads on Johnson’s Island and Council adheres to the advice of legal counsel. Following a lengthy discussion, Mayor Bird stated she would include this topic as an agenda item for the April 11 Council meeting when the Solicitor and Police Chief will be present to answer questions.
LAKER ATHLETIC BOOSTERS HALF MARATHON
Crystal Chapman was present to speak with Council about the possibility of the Danbury Laker Athletic Boosters sponsoring a half marathon in the village on the first Sunday in July, 2019. Mrs. Chapman stated this project is in the very early planning stage but the group would like to know Council’s thoughts before proceeding. Council members were supportive of the idea but concerned about holding it during the July 4th weekend which is typically the busiest time of the summer season. Council recommended the Boosters contact Chief Joy for input and suggested the organization consider a different time of year to host the event.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 1-2018 – An Ordinance Waiving the Residency Requirement for the Current Street Commissioner. This was the third reading.
Motion to adopt Ordinance No. 1-2018 made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 2-2018 – An Ordinance Setting Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2018 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 2-2018 made by Mr. App and seconded by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 3-2018 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-2 Residential” to “Business” and to Amend the Zoning Map Accordingly. This was the first reading; second reading will be April 11, 2018.
In discussion on the proposed change, Mr. App questioned the need to rezone the entire parcel to business. He stated he is not opposed to rezoning the back portion to business so that Bay Point can continue to store boat trailers on the area that backs up to the quarry but is very much opposed to rezoning the entire parcel to “Business.” Mr. Dorko agreed that only the back portion of the property needs to be rezoned to “Business.”
D. RESOLUTION NO. 3-2018 – A Resolution Supporting the Establishment of the Lake Erie Islands Water Trails as a Designated Water Trail by the Ohio Department of Natural Resources. This was the second reading; third reading will be April 11, 2018.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said the Finance Committee met to review line item appropriations. He noted this year’s appropriations include funds for paving various streets, paving at least a portion of Alexander Pike, and beginning necessary work at Radar Park.
Utilities/Ferries/Waterfront Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. App stated the Parks Committee met the previous week to begin prioritizing projects for this year. The Committee hopes to have cost estimates soon for the Clemons Park project. The Committee plans to meet again on April 6.
Mr. App also reported that he attended the newly elected officials training conducted by the Ohio Municipal League on March 24.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers informed Council of the following correspondence:
Annual notice from the Ohio Department of Commerce, Division of Liquor Control that all liquor permits in the Village will expire on June 1, 2018. In order to maintain permit privileges all permit holders must file a renewal application. The Legislative Authority has the right to object to the renewal of a permit. Council may file written objections no later than May 2.
Thank you from the Ottawa County Drug Task Force for Council’s recent contribution.
Notice from the Ohio Casino Control Commission that effective April 28, 2018 new rules go into effect regulating skill-based amusement machines. These rules may impact businesses within the village. The Commission will conduct information seminars during the next two weeks to explain these new rules including the types of skill games regulated and the registration and licensing process. Sgt. Welch and Officer Suppelsa plan to attend the session being held in Toledo on April 12.
Charter Communications sent notice that Spectrum cable service will be upgraded to 100% digital as of April 17. Spectrum sent notices to all customers in the village advising of the change and the equipment needed to continue to receive service.
Street Commissioner
Mr. Lucas advised that he has been in communication with ODOT officials regarding repairs to Main Street (SR 163) at Cottage Cove where the road partially washed out during a recent northeast storm. Mr. Lucas stated permanent repairs could be very expensive and encouraged the Mayor to contact ODOT to find out what type of financial assistance might be available.
Police Department
Officer Suppelsa added that the police department will shut down Main Street for short periods while ODOT does temporary repairs of the storm damage to Main Street.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Update on Venting of Maintenance Garage – Mr. Starcher said there is no update yet on rerouting the venting in the maintenance garage area of the Town Hall.
B. Maintenance at the Village Rental Properties– Mrs. Sowers stated she and Mr. Lucas recently met with a contractor at the village’s rental property to obtain an estimate for modifying the fence and repairing the lighthouse. They discovered, however, that the property is in need of much greater repairs than originally thought. Before proceeding with a quote, the contractor suggested Council determine whether they want to proceed with the repairs, which could be quite expensive, or whether they want to demolish and start over. As a result, Councilman App, a retired architect, was asked to inspect the grounds and make a recommendation. Mr. App submitted a written assessment for Council to consider. The most expensive item is to either repair or rebuild the lighthouse. Council would like to keep the lighthouse if possible and asked Mrs. Sowers to obtain quotes for the work.
C. Village Easter Egg Hunt – Mayor Bird announced that the annual Easter Egg Hunt sponsored by the Marblehead Police Association will be held Saturday, March 31 at 1:00 p.m. in James Park.
NEW BUSINESS
A. Council Approval to Use Alexander Pike for the Marblehead Bank Daisy Run – Mr. Starcher moved to authorize use of Alexander Pike for the annual Marblehead Bank 5K Daisy Run on Saturday, May 12, 2018. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Authorize Volunteers to Plant Flowers – Following discussion last fall about the possibility of recruiting volunteers to care for flower pots, Mrs. Sowers spoke with some village residents with horticultural backgrounds to see if they would be interested. A number of them stated they would be willing to help if there was ever a need. Mayor Bird asked if Council would like to authorize volunteers to plant the pots that the village annually sets out. Mr. Myers moved to authorize volunteers to plant the existing village flowerpots. Second by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mrs. Starcher-yes. Motion carried. Mrs. Sowers will coordinate the volunteer work with Mr. Lucas.
C. Spring Leaf Pick Up – Mayor Bird announced the maintenance department will be picking up leaves in the village from April 9 through 20. Leaf bags are available free of charge at the Town Hall for village residents.
D. Council Authorization to Continue Membership in BWC Group Rating Administered by Comp Management – Mr. App moved to continue membership in the Ohio Municipal League’s BWC group rating program administered by Comp Management at an annual fee of $690.00 for a projected premium saving in 2019 of $5,684.00. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
E. Council Authorization to donate $100.00 each to the VFW and American Legion for Memorial Day Expenses – Mr. Starcher moved to donate $100.00 each to VFW Post 7572 and American Legion Post 555 to be used for Memorial Day Expenses. Second by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $2,189.02 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:45 p.m.
HELD MARCH 28, 2018
Mayor Bird called the public hearing to order at 5:45 p.m. and opened with the Pledge of Allegiance.
Purpose of the hearing was to receive public comment on a request by Bay Point Acquisition, LLC to rezone 9.405 acres at 10801 E. Bayshore Road from the Residential 2 District to the Business District.
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, and John Starcher.
Other officials present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Officer Chris Suppelsa.
Also in attendance were John Paul Dress, Dave Barth, Dale Booms, Todd Doncyson, Cameron Williams, Kevin Linsky, Mary Linsky, Tom Gigliotti, Andy Redinger, James C. Redinger, Robert Morton, Gay Englehart, Jeff Hurt and Bernie Gosky.
Mayor Bird stated the Planning Commission held a hearing on this request on February 7, 2018 and voted to recommend approval of the rezoning.
John Dress, General Manager of Bay Point, explained that a portion of this parcel at the rear of the property has been used for storage of equipment and empty boat trailers for many years and is a grandfathered use. Because of an increase in boats and jet skis there is a greater need for areas to store boat trailers which is why they are asking to rezone this parcel to Business. Mr. Dress said this parcel is bordered on three sides by existing businesses with the north and west side bordered by the Lafarge quarry and the south side by Bay Point. The condominium development to the east borders only 20% of the property.
Andy Redinger, a Bay Point member as well as a condominium owner to the east of the parcel disputed that there has been an increase in the need for trailer storage. Mr. Redinger said he is not opposed to rezoning the back portion of the property to allow storage to continue in that location. His concern is that rezoning the entire parcel does not limit the property to storage of boat trailers. Rezoning would allow the current owner or a future owner to do any of the many uses allowed in the Business District.
Another condo owner, Kevin Linsky said there has been no mining activity on the adjacent quarry property during the 25 years he has lived in his condo. He, too, is concerned about the number of uses permitted in the Business district that are not desirable adjacent to a residential development.
Condo owner Bernie Gosky echoed the previous concerns that once the property is rezoned, there are many different uses that would be permitted adjacent to his home.
James Redinger reminded Council it is their responsibility to protect the value of properties within the village and said rezoning to Business would decrease the residential property values. Mr. Redinger recommended only rezoning that portion in the back of the property needed for boat storage rather than rezone the entire parcel.
Addressing one of the concerns expressed, Zoning Administrator Bob Hruska stated that the village has the authority to require a barrier to screen residential uses from business uses.
Mayor Bird stated the next step is for Council to consider legislation regarding the zoning amendment.
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:05 p.m.
HELD MARCH 14, 2018
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Chief Casey Joy and Zoning Administrator Bob Hruska.
Visitors in attendance were Dave Reed and Rob Ross.
MINUTES
Minutes of the February 28, 2018 regular meeting were approved as submitted.
VISITOR COMMENTS
Dave Reed and Rob Ross were present to ask questions about golf cart licensing, specifically as it applies to streets on Johnson’s Island. Chief Joy and Solicitor Barney explained the ordinance applies to low speed vehicles (golf carts) operated on all publicly traveled roads in the village regardless of whether the roads are public or private. Roads within Bay Point are not subject to the golf cart ordinance because they are restricted to members only and are not considered publicly traveled.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 1-2018 – An Ordinance Waiving the Residency Requirement for the Current Street Commissioner. This was the second reading; third reading will be March 28, 2018.
B. RESOLUTION NO. 3-2018 – A Resolution Supporting the Establishment of the Lake Erie Islands Water Trails as a Designated Water Trail by the Ohio Department of Natural Resources. This was the first reading; second reading will be March 28, 2018.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report for his committee.
Utilities/Ferries/Waterfront Committee
Mr. Dorko reported on the March 13 BPA meeting. He stated the board is obtaining quotes for a replacement generator. It is becoming more difficult to obtain parts to maintain the current generator due to its age.
Beautification/Parks/Cemetery Committee
Mr. App reported the Parks Committee will meet soon to prioritize projects for this year.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report for his committee but did advise that he attended the business roundtable sponsored by the Marblehead Peninsula Chamber on March 13. Mrs. Kukay, village representative to the Marblehead Business Roundtable gave a brief report. Next roundtable meeting will be June 12 at 5:30 p.m. at the library.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the March 7 Planning Commission meeting. The Commission conducted two hearings, approving a variance and a lot split.
Safety/Insurance Committee
Mrs. Kukay and Mr. App met with representatives of New York Life who would like council to consider offering whole life insurance as a benefit for full-time employees. Because the entire cost would be deducted from employees through payroll deductions, Mrs. Kukay will check to see if eligible employees are interested before making a recommendation to council.
Fiscal Officer
Council members initialed receipt of the February financial reports distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Chief Joy said he and Sgt. Welch are progressing with the Lexipol policies.
Zoning Administrator
Mr. Hruska advised he would be out of the office on March 30 to attend a full-day census training at the courthouse.
Board of Public Affairs
No report.
OLD BUSINESS
A. Public Hearing March 28 – Mayor Bird reminded all that there will be a public hearing at 5:45 pm preceding the regular council meeting on March 28, 2018. The hearing is on a rezoning application by Bay Point Acquisition, LLC to rezone property at 10801 E. Bayshore Road from R-2 to Business.
B. Update on Maintenance Schedule & Work Assignments – Mr. Lucas said he met with Mrs. Sowers to develop rotating work schedules that have employees working four hours on Saturdays and Sundays during the spring and summer. Mr. Lucas said his employees would like to work from 7 am to 11 am on the weekends rather than 8 am to noon. He objected, however, to the seasonal employee working from noon to 5 pm on weekdays. Mayor Bird and Mrs. Sowers said the reason for this is to have the recreational park employee available during the hours activities are held in James Park.
C. Update on Maintenance Garage – Following the March 14 meeting, Mr. Lucas cleaned the boilers at the Town Hall and Fire Station. Cleaning did not eliminate the fumes in the upstairs offices at the Town Hall. Mr. Starcher and Mr. Lucas will look into re-venting the boiler to eliminate the fumes.
NEW BUSINESS
A. Motion to Authorize Transfer from Checking to Savings at the Marblehead Bank – It was moved by Mr. Myers, with second by Mrs. Kukay to transfer $500,000.00 from checking to savings at the Marblehead Bank. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Village Easter Egg Hunt – Mayor Bird stated the Police Auxiliary will host the annual Easter Egg Hunt in James Park on Saturday, March 24 at 1:00 pm. In the event of bad weather, the event will be held on the following Saturday, March 31.
C. BPA Open Seat – Mayor Bird acknowledged with sympathy, the March 1, 2018 passing of Board of Public Affairs member George Danchisen. The Mayor asked that any village resident interested in an appointment to the open Board seat contact her. The seat will be filled by appointment of the Mayor with approval of Council.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $43,057.55 including February payroll made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:37 p.m.
HELD FEBRUARY 28, 2018
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher. Lynn App was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Chief Casey Joy and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the February 14, 2018 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 1-2018 – An Ordinance Waiving the Residency Requirement for the Current Street Commissioner. This was the first reading; second reading will be March 14, 2018.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Following up on a request made by the Mayor at the February 14 Council meeting, Mrs. Sowers researched meeting minutes for the following history of discussion/action on maintenance and repairs to the Village’s properties at 414 and 414 ½ W. Main:
On May 24, 2017, council received a quote of just over $5,000 to replace the rotted wooden picket fence with a vinyl picket fence. Council decided to remove the fence and plant shrubs. At that same meeting, Mr. Lucas said the decorative lighthouse is structurally sound but needs some work around the door, window and floor and agreed to prepare a cost estimate.
On June 28, 2017, Mr. Lucas estimated cost of material for repairs to the lighthouse at $2,000. Council authorized him to proceed. Mr. Lucas also said he removed the picket fence but left the posts and will put decorative caps over the posts and add rope to create a nautical style fence.
On November 8, 2017 council agreed to contract the work including fence, lighting, shrubbery and repairs to the lighthouse due to the fact the village maintenance department was down to only a single employee.
Despite the fact there are now two additional maintenance employees, Council affirmed its November action and agreed to proceed with contracting the work at the rental properties.
Street Commissioner
Mr. Lucas reported his department has begun to fill potholes on Alexander Pike.
Police Department
Chief Joy stated Rite-Aid Pharmacy should deliver the prescription drop-off box within the next two weeks.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Maintenance Schedule – Mr. Lucas said his staff is agreeable to working weekend hours. Discussion followed on whether there is still a need for a seasonal park employee. Council noted there is money appropriated and agreed to advertise for applicants to fill the seasonal park position. Mr. Lucas said he would like to have the position filled by the beginning of April. Mayor Bird also asked Mr. Lucas to meet with Mrs. Sowers to develop work schedules for the summer to include weekend coverage.
B. Discussion on Implementation of Golf Cart Inspections by Marblehead PD in 2018 and Proposed Fee(s) – Chief Joy said he plans to begin golf cart inspections on March 1, 2018. He recommends not charging a fee for inspections this year. Council will evaluate later this year to determine whether fees should be implemented in the future.
C. Status Update on Lexipol Policies/Procedures – Chief Joy stated he and Sgt. Welch are going through the process of training and preparing the department’s policies and procedures with Lexipol.
NEW BUSINESS
A. Recommendation for Final Appointment of Officer Essex from Probationary to Full Time Status – Based on the recommendation of Chief Joy and Mayor Bird, Mr. Starcher moved for final appointment of Officer Matthew Essex to full-time status following successful completion of his probation. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Bike Path Email from Craig Perkins – Mayor Bird received an email from Craig Perkins who was interested in knowing if the bike path will be completed along Bayshore Road. The Mayor reassured Mr. Perkins that while there are not immediate plans, the ultimate goal is to complete the bike path from Lakepoint Park to Alexander Pike.
C. Maintenance Garage – Mrs. Sowers stated fumes from the garage beneath her office have been quite strong lately. She said there is always a smell but last weekend it was bad enough that she opened office windows to get air. She asked that Council look into ways to relocate either the offices or the maintenance garage to eliminate this problem.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $13,587.08 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Redett-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:45 p.m.
HELD FEBRUARY 14, 2018
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett and John Starcher. Lynn App and Duane Myers were previously excused.
Also present were Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Chief Casey Joy, Sgt. Loren Welch, Officer Chris Suppelsa, Officer Matt Essex, Zoning Administrator Bob Hruska, Police Chaplain Fr. Andrew Bartek, BPA President Robert Boytim and Water Superintendent Tony Joyce.
Visitors in attendance were Roberta Royhab, Ron Royhab, Basil Glovinsky and D’Arcy Egan.
MINUTES
Minutes of the January 24, 2018 regular meeting were approved as submitted.
VOTE TO EXCUSE FISCAL OFFICER SOWERS FROM THE FEBRUARY 14 MEETING AND APPOINT BOB HRUSKA TO RECORD MINUTES – It was moved by Mr. Redett and seconded by Mrs. Kukay to excuse Rhonda Sowers from the February 14 regular meeting and appoint Bob Hruska to record the minutes. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
PRESENTATION OF DEPARTMENT BADGE/ID TO POLICE CHAPLAIN FR. ANDREW BARTEK OF HOLY ASSUMPTION CHURCH
Police Chief Casey Joy presented Fr. Andrew Bartek of Holy Assumption Church with a Chaplain badge and departmental ID. Fr. Bartek has volunteered to serve as Police Chaplain for the Marblehead Police Department. Mayor Bird extended thanks to Fr. Bartek for his commitment to the community.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
REPORTS
Mayor
Mayor Bird announced that the Police Association will host the annual community Easter egg hunt on Saturday, March 24 at 1:00 p.m. in James Park. In the event of bad weather the event will be held the following Saturday, March 31.
Mayor Bird read correspondence from village property owner Mary Breckenridge who commended the Mayor for the sign upgrade to the Town Hall and who offered to recruit volunteers to repaint the garage doors on the front of the Town Hall.
Solicitor
Mr. Barney said he was told by Kathie Widing, lessee of the upstairs of the building at 414 W. Main Street, of maintenance items that need to be addressed. Mrs. Widing forwarded photos of the items, which Mr. Barney shared with Council.
Following discussion it was determined that items inside the structure are the responsibility of the tenant. Council will replace the non-skid surface on the exterior stairs.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko reported attending his first BPA meeting as chair of the utilities committee on February 13. During the meeting Water Supt. Tony Joyce brought up that he was promised three weeks of vacation to start here but there is no record of that agreement. Mr. Joyce added that he has a vacation planned for March, which is the reason this was an important consideration when he agreed to accept the position with the Village. Because granting vacation time to new employees during the first year of employment is contrary to existing village policy, Mr. Dorko offered to present the matter to Council for a decision. Discussion of the current policy and accrual rates followed.
Authorize Vacation Leave for Tony Joyce
Mr. Dorko moved to authorize granting a lump sum of 120 hours of vacation leave to Tony Joyce and to begin biweekly accrual at the rate of three weeks per year after his first anniversary. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the February 7 Planning Commission meeting at which the Commission organized for the year adopting rules and electing Tim Feller, Chair; Dave Redett, Vice-Chair; and Terry Glovinsky, representative to Regional Planning. The Commission also held a hearing on a rezoning request by Bay Point and voted to approve. The application now goes to Council for a hearing and final action.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
No report.
Street Commissioner
Mr. Lucas had nothing to report
Police Department
Chief Joy advised that Rite Aid will provide a free prescription drop-off box at the Town Hall if Council is willing to accept it. Chief Joy would like to locate the box in the lobby outside the Police Dept. door where it can be secured to the concrete floor and monitored by a camera. Council agreed to locate a prescription drop-off box at the Town Hall.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Boytim had nothing to report.
OLD BUSINESS
A. Adopt Rules of Council for 2018 – Mr. Starcher moved to adopt the Rules of Council for 2018. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Review Preliminary Master Plan Prepared by CT Consultants and MAD Scientist Associates, LLC for Clemons Park – On February 1, the Park Committee met with representatives of CT Consultants and MAD Scientist Associates, LLC to review the preliminary master plan for Clemons Park. The Park Committee is seeking Council input and approval of the preliminary plan before proceeding with more detailed drawings and price estimates. After reviewing the proposal, Council’s only suggested revision is to eliminate or change the proposed evergreen screening at the northwest corner of the property to avoid obstructing the view for neighboring properties.
Mr. Starcher moved to approve the preliminary master plan concept as submitted with a suggestion to eliminate the screening at the northwest corner of the property. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Annual Contract with Prosecutor’s Office – Mrs. Kukay moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinances in 2018 at a cost of $1,150 for the year. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Donation to the Ottawa County Drug Task Force – It was moved by Mr. Starcher with second by Mr. Redett to donate $1,000.00 to the Ottawa County Drug Task Force. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
C. Authorization to Pay Chief Joy for 40 Hours of Accrued, Unused Vacation Time at his Current Rate of Pay – Mayor Bird explained that Casey Joy should have received 40 hours of vacation leave and begun bi-weekly accrual at the rate of three weeks per year on his eighth anniversary, which occurred January 22, 2017. The error was discovered last month and granting the full amount of vacation hours now will take Chief Joy over the maximum accrual amount by 40 hours. Mrs. Kukay moved to authorize paying Casey Joy for 40 hours of accrued, unused vacation leave at his current rate of pay. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
D. Set Public Hearing for Rezoning of Property at 10801 E. Bayshore Road – Council will hold a public hearing at 5:45 p.m. on Wednesday, March 28, 2018 for a proposed amendment to the Village of Marblehead Zoning Ordinance. The amendment filed by property owner Bay Point Acquisition, LLC would rezone 9.405 acres at 10801 E. Bayshore Road from the Residential 2 District to the Business District.
E. Turkey Trot 2018 – Mr. Starcher said the Marblehead Merchants group is considering holding the Turkey Trot on Thanksgiving morning this year and wondered if the village would support that change. Council agreed to the proposed change.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $39,134.92 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:02 p.m.
HELD JANUARY 24, 2018
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Chief Casey Joy, Zoning Administrator Bob Hruska, BPA President Bob Boytim and Police Chaplain Fr. Andrew Bartek.
There were no visitors.
MINUTES
Minutes of the January 10, 2018 regular meeting were approved as submitted.
VOTE TO EXCUSE COUNCILMAN APP FROM THE FEBRUARY 14 AND 28 MEETINGS – It was moved by Mr. Redett and seconded by Mrs. Kukay to excuse Lynn App from the February 14 and February 28, 2018 regular meetings. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 2, 2018 – A Resolution by the Council of the Village of Marblehead Declaring the Amount of Taxes that may be Raised by Levy at the Maximum Rates Authorized by Law without the Vote of the Electors to be Insufficient and Declaring the Necessity of a Renewal Levy in Excess of Such Rates.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 2, 2018 made by Mr. App and seconded by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. App reported that he met with Mrs. Sowers recently to learn about park projects currently in progress as well as review grant and deed restrictions that apply to for future park development.
Streets/Sidewalks/Sewer Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay said she will represent Council at the Marblehead Business Roundtable sponsored by the Marblehead Peninsula Chamber of Commerce. The first meeting will be at the Marblehead Branch of Ida Rupp Library on March 13 from 5 to 7 p.m.
Fiscal Officer
Mrs. Sowers distributed copies of the Cash Summary by Fund report for 2017 explaining that this report provides a quick snapshot of starting balances, total receipts, total expenditures and ending balances per fund.
Street Commissioner
Mr. Lucas said his new employees have begun and are being trained in their new positions.
Police Department
Chief Joy said he is currently in the process of enrolling his department and getting up to speed with the Lexipol program.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Boytim had nothing to report.
OLD BUSINESS
A. Rules of Council for 2018 – Mayor Bird reminded that Rules of Council for 2018 will be adopted at the February 14 meeting and asked that any proposed changes be submitted to her before that date.
NEW BUSINESS
A. Annual Appointment of Street Commissioner and Discussion of Position - Mr. Dorko moved to appoint Bryan Lucas as Street Commissioner for 2018. Second by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird opened discussion on adjusting park/maintenance work schedules now that there are additional employees so there can be coverage on weekends during the summer months to make sure trash is collected, restrooms cleaned and flowers watered.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $35,858.64 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:30 p.m.
HELD JANUARY 10, 2018
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
SWEARING IN NEWLY ELECTED OFFICIALS
Mayor Bird administered the oath of office to Council members John Starcher, Dean Dorko, David Redett and E. Lynn App.
Mayor Bird administered the oath of office to Board of Public Affairs member Bailey VanKirk on January 5, 2018.
ROLL CALL AND ATTENDANCE
Answering roll call were Lynn App, Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Officer Chris Suppelsa, Zoning Administrator Bob Hruska and BPA President Robert Boytim.
Visitor was Ruth App.
VOTE TO EXCUSE COUNCILMEN MYERS AND DORKO– It was moved by Mr. Dorko and seconded by Mrs. Kukay to excuse Duane Myers from the February 14, 2018 regular meeting and to excuse Dean Dorko at 7:00 p.m. from the January 10, 2018 regular meeting. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ELECTION OF PRESIDENT PRO TEM FOR 2016
Mrs. Kukay nominated John Starcher for President Pro Tem of Council for 2018. Second by Mr. Dorko. There were no other nominations. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REVIEW RULES OF COUNCIL
Mayor Bird asked that council members review the current Rules of Council and notify her or Mrs. Sowers of any suggestions for change. Council rules are slated for adoption at the February 14 regular meeting.
MINUTES
Minutes of the December 27, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached).
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 1, 2018 – A Resolution of Necessity Pursuant to Section 5705.03 of the Revised Code Requesting the Ottawa County Auditor to Certify to the Council of the Village of Marblehead, Ottawa County, Ohio, the total Current Tax Valuation of the Village of Marblehead, Ohio and the Dollar Amount of Revenue that Would be Generated by the Renewal of a Two (2.0) Mill Tax Levy with a .2 Mill Increase for Current Operating Expenses and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 1, 2018 made by Mr. Redett and seconded by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. App had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett stated the Planning Commission approved a setback variance during its regular meeting on January 3.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the December financial reports which were distributed by Mrs. Sowers prior to the meeting.
Mrs. Sowers reported the Ohio Municipal League will conduct one-day training sessions for newly elected council members on February 24, March 3 and March 24. Mrs. Sowers also advised that the annual Local Government Conference conducted by the Auditor of State will be held in Columbus on March 22 and 23. She asked that any council member interested in attending let her know so she can make reservations.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Officer Suppelsa had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Boytim had nothing to report.
OLD BUSINESS
A. Council Approval to Hire Two Part-Time Maintenance Workers – Mr. Lucas interviewed four applicants for the two open maintenance positions and after careful consideration recommend hiring Rick Gdovicak and Ron Eckel. Mrs. Kukay moved to accept the recommendation and hire Rick Gdovicak and Ron Eckel for the 24-hour part-time maintenance positions effective January 21, 2018. Second by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. 2018 Committee Assignments – Mayor Bird made the following committee assignments for 2018: Annexation/Subdivision/Planning Commission David Redett (Chair), Dean Dorko, Duane Myers; Beautification/Parks/Cemetery Lynn App (Chair), Duane Myers, Dave Redett; Streets/Sidewalks/Sewer Duane Myers (Chair), Lynn App, John Starcher; Finance & Records John Starcher (Chair), David Redett, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Lynn App, Dean Dorko; Utilities /Ferries/ Waterfront Dean Dorko (Chair), Angie Kukay, John Starcher. The Mayor noted there have been changes made to assignments this year in an effort to give council members experience in different areas.
B. Beacon Assignments for 2016 – The Mayor distributed a list of personnel assigned to submit articles for “The Village Square” a monthly column that appears in the Beacon.
C. Parks Committee – Noting that newly elected council member Lynn App has been assigned to the Parks Committee; Mayor Bird outlined for him the current park projects in progress, which include Radar Park upgrades and development of a Master Plan for Lucien M. Clemons Park. The Mayor suggested Councilman App meet with the fiscal officer to go over the various deed and grant requirements for these properties.
D. Proposal to survey and re-describe parcels comprising 414 and 414 ½ W. Main – Solicitor Barney asked that council consider combining the 3 oddly shaped parcels comprising 414 and 414 ½ W. Main Street to create two parcels so each building will be located on its own lot. Mr. Barney added that even though the village is exempt, he would recommend going through the Planning Commission for all necessary approvals if Council chooses to proceed. DGL Consulting Engineers of Maumee, Ohio submitted a quote of $1,840.00 to complete a survey, set boundary pins and prepare legal descriptions.
Mr. Starcher moved to accept the quote of $1,840.00 from DGL Consulting Engineers to survey, set boundary markers and prepare new legal descriptions to combine and re-describe the property at 414 and 414 ½ W. Main Street. Second by Mr. Redett. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
E. Authorize purchase of two new Ford Taurus police cruisers – Mayor Bird stated the Police Department is requesting authorization to purchase two police cruisers through the State Purchasing Program. The Mayor noted that the finance committee had recommended replacing one cruiser each year but based on the condition of the current cars, money was appropriated to replace two cruisers in 2018. Chief Joy is requesting Ford Taurus cruisers because they are less expensive than the Ford Explorer SUVs.
Mr. Starcher moved to purchase two new Ford Taurus police cruisers through the State Purchasing contract with Lebanon Ford for $64,464.00 which includes installation of equipment and delivery. Second by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
F. Discussion/Action on Lexipol Membership for Police Department – Mayor Bird reported that Chief Joy would like the police department to join Lexipol, a nationwide organization that provides risk management policies, resources and training for law enforcement. Lexipol will customize a departmental policy that is compliant with state laws and procedures. The village’s insurance group provides a discount and reimburses 50% of the first year membership fee for Lexipol.
Mr. Myers moved to join Lexipol at a cost of $1,881.00 for the first year with 50% reimbursed by The Ohio Plan. Second by Mr. App. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills totaling $53,871.04 including December payroll made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. App-yes; Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.